Construction Management Software

Who It's For

Construction firms with 10-200 employees and 3-30 active sites — Companies running multiple simultaneous projects who can't track all of them without constant calls. Those who discover a site went over budget only when the final supplier invoice arrives.

General contractors — Those coordinating subcontractors, suppliers, and multiple crews on the same site. Those needing to report progress to clients with certified data and photographic documentation.

Engineering firms and construction supervisors — Those overseeing multiple projects for different clients who need a centralized system for technical documentation, change orders, and progress billing.

Renovation and maintenance companies — Those managing small and medium interventions on private buildings who need fast quotes, work orders, and digitally signed completion reports.

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Problems It Solves

The silent budget overrun

In a traditional setup, the project manager discovers the overrun at month-end when supplier invoices arrive. By then, the decisions that caused it are already made. A real-time control system allows intervention when the overrun is still manageable.

Document dispersion

Drawings, change orders, permits, safety plans, subcontractor contracts — a typical site generates hundreds of documents. Without a centralized digital archive, versions multiply and site crews work from outdated drawings.

Manual attendance tracking

Signing paper registers, transcribing them at the office, then allocating hours to specific sites: a process requiring 3-4 hours per week from administration and still prone to errors.

Margin erosion from unmanaged change orders

Change orders are inevitable. The problem is when they're not documented, approved, and invoiced. A digital change order workflow protects project margins.

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Key Features

Site manager mobile app

The app lets site managers register work progress with geolocated photos, hours worked by crew and activity, materials consumed with quantities, and problem or change order reports with photo attachments — all synced in real time with the office.

Real-time budget control

Each project has its own detailed budget by category (labor, materials, subcontracts, equipment). The system compares actuals against estimates in real time, showing percentage deviation per line item. Automatic alerts when a category exceeds 80% of planned budget.

Document management with versioning

All site documents in a digital archive with automatic versioning. The latest version is always displayed; previous versions are accessible with a full audit log. Mobile access for site managers, browser access for the office.

Progress billing and automatic reporting

Automatic progress billing generation from site manager registrations. Weekly site report with photos, completion percentages, hours used, and budget deviation — exportable to PDF for clients.

Subcontractor and order management

Subcontractor records with compliance document expiry tracking. Material orders generated from the site app with office approval before sending. Delivery note tracking and material receipt with digital signature.

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Possible Integrations

• Accounting: Zucchetti, TeamSystem, Sage, QuickBooks
• Payroll: automatic calculation integration
• ERP job costing: integration with existing management systems
• CAD and BIM: DWG and IFC file viewing in the app
• Procurement: supplier catalog integration for material ordering

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Custom Software vs. Standard Solutions

Off-the-shelf tools like Procore or Buildertrend work well for standardized operations. Limitations appear when you have a custom job costing system to integrate, specific change order approval processes, or a mix of construction, renovation, and maintenance requiring different workflows.

A custom solution makes sense when your operational specificities make standard templates a costly ongoing compromise.

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Timeline, Budget and Process

Timeline: A system with mobile site manager app and web office dashboard takes an average of 10-16 weeks.

Budget: Projects start from approximately €15,000-20,000 for a basic solution. Complete solutions range from €30,000 to €60,000. No license fees: the software is yours.

Process: We always start with a pilot site. Before development, we run a free process analysis (2-3 hours) and produce a clickable prototype to validate the interface.